Today’s reality is that almost everything has moved to the cloud and SaaS based services like Microsoft Teams, Atlassian Trello and Confluence, Google Workspace and many more are dominating our daily work desks and work philosophy. It is much easier now on how to

• do our work to combine tasks,

• manage and build projects,

• plan and implement workflows, that

• are automated using capabilities like

  • AI supported conversations,

  • rich content publishing,

  • data-driven decisioning and quality reporting,

  • informative bias-free analytics.

Taking the first baby steps with the cloud

The first steps into the SaaS are usually that we begin saving our work into cloud and begin trust our assets to these workspaces - perhaps we begin to do more of our speadsheets into cloud and then share them within our team, or we build company presentations that are shared somewhere or with someone even without sending the actual file but rather its link.

Little by little our confidence using these services will grow out from the one local device - one file to more shared working experiences. At 2007 or so, the First wow experiences that I had with working on the cloud was editing simultaneously same document with a team. We wrote a agile project plan to build digital workspace of our own, called Lifetime Digital Workspace 2. The writing and brainstorming took off as together as multiple equal rights owning editors from the team were on the job and writing went smoother than you might expect on the fly.

The Future of work

If you have not yet turned your documents into collaboration workspaces please try this now and share one of your documents with your colleagues to begin experiencing the new way of working together.

One immediate outcome for collaborative writing is that you can identify the potential and capabilities of your consultants when you see them writing together with you.

From our offices, we deliver only consultants to the customers that are used to build in simultaneous editing mode.

Kaizen (改善, かいぜん) flow of work improvements

Kaizen (改善, かいぜん) is Japanese methodology coined in the car industry of Japan back in the 60s.

Kaizen (改善, かいぜん), the Sino-Japanese word for "improvement", is a concept referring to business activities that continuously improve all functions and involve all employees from the CEO to the assembly line workers. Kaizen also applies to process communications.

The artefacts are saved to the cloud. Usually the work begins with the idea that is written alone most of the time, whereas the results are shared from the cloud workspace to begin the flow of improvements to take place by the team and focusing first on the artefacts and later on the workflow, process, and then finally customer engagement and even satisfaction ratios.

From the sharing into flow of improvements

Now that the team has finalised writing together a folder full of shared documents including

• a lengthy list of improvements in the document history,

• personalised questions, answers, comments, links to outside work

• sharing history of the text key paragraphs into (for example) investor presentation, company presentation, annual shareholder minutes, consultancy guidelines and handbook etc. the bag of artifacts are ready to be handed into hands of an artist to illustrate pictures associated with the work in various instances.

• The artistic pictures can then be used in marketing, sales materials, web pages, and further addressed company presentation needs, and they may form a basic set of storyboards later used in Video clips made from the project materials.

Improving Customer Engagement via quality communications plan

Also clients send company requests that need tasks and action to be taken.

To manage this Kaizen flow of things or artifacts is called collaborative work management. Not only manage tasks at hand, but build workflows that deliver the needed output from the tasks, and even deliver those automated.

Sound that it time for a coffee break, doesn’t it?

What is Collaborative Work Management?

The Collaborative Work Management market consists of vendors offering task-driven workspaces that support business users in work planning and execution. They combine task, project, workflow, and automation capabilities with conversations, content publishing, reporting, analytics, and dashboards. Products in this market are defined by their purpose (work planning and execution), by their target users (nontechnical business users rather than professional project managers or business analysts) and by their broad functionality. Collaborative work management technology supports work that can be planned top-down, as far as it is possible to plan it, while at the same time supporting flexible, self-organizing, and open-ended collaboration and re-planning as needed. The technology supports task scheduling and is beginning to offer at least some support for resource management, with timelines, resource utilization, and budgets.(Gartner 2021)

Deep Dive into Productivity

You may say, been there, done that. But here is where the whole story will begin to you and your teams.

The productivity race means that those companies that can build automation on top of collaborative work management workspace are more likely to achieve a competitive advantage over their competitors.

The Competitive Advantage

The Competitive advantage that is available for companies adopting Collaborative Work Management Best Practices are 40-60% compared to those companies that are not using CWM in their business operations, Please consider contacting our Consulting Services to learn more about the advantage available in your business case and workspace used.

We are happy to help you here !

Microsoft M365 is the collaborative work management suite from Microsoft Corporation.

Lifetime Studios has been partner of Google Workspace since 2007 (from with its previous names Google Apps etc.)

Google Workspace & digital transformation

..

Atlassian the leader in the Digital Agility Revolution

Lifetime Consulting uses Atlassian Collaborative tools in various projects.

Kaizen (改善, かいぜん)

Kaizen (改善) on alun perin japaninkielinen termi ja tarkoittaa jatkuvaa parantamista pienissä askeleissa. Kaizen on Lean-ajatteluun pohjautuva menetelmä ja sitä käytetään erilaisten prosessien parantamiseen yhdessä organisaation johdon ja työntekijöiden kanssa.

Kaizenin perusajatuksena on parantaa prosesseja jatkuvasti pienissä askeleissa vähentämällä hukkaa (lähde: wikipedia.org)

How to build more revenue with Collaborative Work Management Best Practices ?

How to build borderless teams that scale resources according project needs?

Unified endpoint management can provide secure access to enterprise data and systems no matter what device or who owns it. A mobile management system can collect and collate intelligence that can improve both understanding and efficiency about the way people work and what they need to work better (Forbes Insights, 2017).

Présentation

Grâce à Workplace Collaboration Services, le personnel mobile de l'entreprise peut communiquer, se connecter et échanger des informations. Il s'agit d'une solution économique et très sécurisée de collaboration dans l'espace de travail, qui présente également des avantages tangibles en termes de coûts et de productivité. (IBM)